The Sprite Engine
proudly carrying the Vice City torch since 2008

Donate to the room party

Before I start begging for money, let’s cover what donations to the party will NOT do:

While I would certainly appreciate donations to help me cover the cost of the Sprite Engine party, a lack of donations will not prevent the party from happening!  I’ve already set aside enough personal funds to make the party happen in 2008.  A lack of donations will leave me in the hole, but will not stop the party.

Ok, now that we’re done with that, let’s cover what donations to the Sprite Engine party will be used for:

Room rental
The hotel charges us about $400 to rent the room for 3 nights (Thursday evening through Sunday morning).  The extra day of convention gives us more time to party, but we’re also stuck with an extra day on the hotel bill.

Electronics and wiring
We already own the video game systems, the games, and most of the gear to hook up the video games.  We still need to buy some supplies.  Extension cords, video splitters, speaker wire, and surge strips still need to be purchased.

Room prefabs
This category covers the items that are made ahead of time that make the room a nicer place.  Stuff like access control and room cooling equipment fits in this category.

Decorations and fliers
I’m doing my best to keep these costs to a minimum, but even so the print costs and gaff tape add up.

Refreshments
No plans for food here.  We’ll let the Consuite and the other parties handle food.  But we just might have a few select alcoholic beverages available during the evening hours.

In the interest of full disclosure, all donations will be published on this website.  In addition, I will also put a copy of my expense sheet on the website after the con.

Although we’ll be publishing a list of donor’s first names here on the website, we will honor requests to keep your name anonymous.  Just let us know.

If by some miracle the party has collected more than it needs to function for 2008, the surplus will be placed in savings to be used for future convention parties.  If we’re too bunt out to host any more parties we’ll donate the surplus to another similarly-themed room party or a worthy nonprofit sci-fi/fantasy themed convention.